Online Streaming Privacy Notice

Introduction

For the purposes of this privacy statement, New College refers to the New College Swindon Queen’s Drive campus and the Swindon College North Star campus and will be referred as The College hereafter.

The College seeks to provide the best possible learning for students and applicants. The College recognises the use of online education as a method of innovative learning which supports flexibility and access. Lecture capture is the live recording of a teaching session, benefitting students with improved access and an opportunity to review lectures/teaching when required. Recording of educational activities is particularly important for the college’s commitment to adhere to local/national social distancing requirements.

These audio and visual recordings could capture some personal data of the lecturer and, potentially, of students/participants attending the lecture or event. This Notice will give you further information about how your personal data will be used when Lecture Capture is used by the College. As the technology becomes embedded, in the event there are any changes to how your personal data is used, we will revisit and amend this notice accordingly.

What data will be collected during a teaching session?

During a teaching session (lecture capture), the following personal data may be collected:

  • Voice
  • Image (in video recordings)
  • Actions taken or contributions made (e.g. audience participation)

The software may record personal data of the lecturer, student or any other participant attending the teaching session. Where possible, cameras and microphones will be directed at lecturing staff delivering the session, however a student/participant image or voice may be inadvertently be captured.

Students/participants have the option to opt-out of being recorded or to ask that their contribution is not included. If you are a student/participant of a teaching session that is being recorded, and do not wish to be included in the recording, please let the lecturer/organiser know before the start of the session and adjustments will be made accordingly. Students may not be permitted to request opt-out of recordings where a recording is part of an assessed summative item of work, or is an explicit requirement of an award/qualification. However, any material recorded for summative work will not be made available to anyone apart from the assessors.

Who has access to this data? How is it shared?

Access to the live streaming sessions will be managed by lecturing staff, ensuring only enrolled students/participants have access to the event. Recordings of the live streaming will have the same access arrangements in place.

In the event that misconduct occurs in class which requires an investigation, recordings may be used as part of the evidence base from which to reach a judgement. In this event access will be given to any investigating officers.

Data processors

We use Microsoft 365 to provide the lecture streaming/recording service. In providing this service, Microsoft 365 comply with all data protection obligations that apply to data processors. They will act on our instructions, hold data securely, and retain it for the period we instruct.

What is our lawful basis for processing your information?

Lecture capture is deemed to be in the legitimate interests of The College’s educational objectives in providing the best possible education to students, and to be a reasonable expectation of students and staff.

The College seeks to provide the best possible learning for students and applicants. The College recognises the use of online education as a method of innovative learning which supports flexibility and access. Lecture capture is the live recording of a teaching session, benefitting students with improved access and an opportunity to review lectures/teaching when required. Recording of educational activities is particularly important for the college’s commitment to adhere to local/national social distancing requirements.

How long will this data be kept?

Lecture capture recordings will be kept and stored as above for two years, after which point they will be erased.

How we transfer your personal information outside Europe

Data is stored our behalf by Microsoft 365 within the United Kingdom.

Automated decisions we take about you

We do not make automated decisions using this information.

Contact details

If you require any further information about this privacy notice please email dataprotection@newcollege.ac.uk

For general information on your data protection rights and for other information about data protection at The College, you can find out more information in our Data usage and privacy statement.

Changes to this notice

This privacy notice was last updated in September 2020. The latest version of this notice will be made available on the college website.